Logging In
Follow the instructions listed on the Student and Staff Online Services Login page (a.k.a. Banner Web), available through the COCC My Login web page.
- The first time you log in you will be required to create a new, private PIN. This new PIN must be six (6) characters and may be letters, numbers, or a combination. You will also be asked to enter a security question and answer. In the future, if you forget your PIN, enter your User ID and click the “Forgot PIN” button. The system will give you the question you provided and ask you to enter the answer. If you type your answer correctly, the system will walk you through creating a new PIN. Remember, the answer is case sensitive. If you can not answer it correctly, call the HelpLine for assistance.
After logging in, you may have several different menu options, depending on your classification (Student & Financial Aid Menu, Employee Services, Faculty Services, Personal Information, etc.). Please read through the options under each of these menu items, as you have access to a wide variety of online services.
Option One, Viewing the Class Schedule:
Go to the COCC home page. Scroll over “Current Students”, “Degrees & Classes” and then on “Class Schedule”. Select the term and then select the appropriate listing. Seat availability is listed to the right of the course name. Please note the following definitions (this is also a link on the page itself):
Max indicates the maximum number of students that will be allowed in a class.
Rem indicates the number of seats remaining before a class is full.
Wait indicates the number of students on the waiting list for a class.
When both the Remaining and Waiting values are greater than zero, this is an indication that students have dropped out after the waiting list began. For example, if you see a CRN with the values Max (25), Rem (2) and Wait (6), then you know that at least the first 2 students on the waiting list are assured of a seat in the class.
Option Two, Searching the Class Schedule:
Log in to your Student & Staff Online Services account. Click on “Student Services & Financial Aid”, on “Registration”, and then on “Search for Classes”. This screen allows students and advisors to search for classes based on time and day, or other searchable options. Enter your choices and click the “submit” button. If logged in as the student, choose the appropriate course and click the “Register” button to add the course to the student’s schedule.
Academic advising is required:
- The first time a new or transfer certificate/degree-seeking student registers (through the group advising process by signing a blue registration form);
- Prior to a new student’s next term (done one-on-one by the student’s individual academic advisor and cleared via Banner web);
- Based on the next term in which an advisor requires advising for the student (done one-on-one by the student’s individual academic advisor and set via Banner web). Note that an advisor may not set a student’s advising requirement more than four terms in the future.
To clear an advising requirement, log in and:
- Go to “Faculty Services”, Click “Advisor Menu”, Click “Set Advising Requirement”
- Select your student, using the student ID number or name search (note that if using the name search, always check the “drop down” menu option of names, as oftentimes there can be more than one person with the same name in the system). Your advisees’ ID numbers are listed on the “View Advisee List by Term” screen. Verify that you have selected the correct student. The next screen allows you to set the expiration date of the advising clearance for up to 4 terms. The text reads, “Select the term for which [your student] will next need advising (currently scheduled for Winter 2006).” In this example, the student would be prohibited from registering for Winter 2006 term without additional advising. Select a term from the drop-down menu that is the next term for which student should have an advising requirement. Use the “ID Selection” at the bottom of the screen to clear advising for another student.
- To see if an advisee has any remaining pre-registration requirements, view the “Can an advisee register?” page. This is the same page that the student can view in their online account under Registration, entitled “Can I register for credit classes?”
Please note that you have access to personal information (transcripts, addresses) for not only your advisees, but also all students registered in your courses. You may not access personal information about students unless you have an educational need to know; if you have questions about this, please contact Alicia Moore, Director of Admissions/Registrar, at 383-7244 or amoore@cocc.edu
Instructor Approval
Adding a class from a wait list, instructor permission required prior to registering, or for courses with time overlaps; completing the following steps allows a student to add a class online or in-person without a physical signature.
- Go to “Faculty Services” and then to “Advisor Menu”
- Click “ID Selection”. Enter student’s ID in the “Student or Advisee ID” box. Note: If you must search by name, for a more successful search, use only the first portion of each name and be sure to click “all” in the “Search Type” field.
- Click “Registration Overrides”.
- From the drop down menu, select the type of override (instructor approval for courses which require instructor permission prior to registration; capacity override to move students from the wait list to the class; time overlap permits a student to register for a course that overlaps in time with another course, noting that instructors from BOTH courses must give permission).
- Under the Course drop down menu, select the appropriate CRN and click “Submit”.
- Verify that your information is correct and click “Submit” again. If successful, the “The registration overrides you entered have been saved successfully” message will appear. If this message does not appear, scroll down to the “Registration Errors” section to verify the problem.
- Click “Student Information” at the bottom of the page to give approval to additional students.
IMPORTANT NOTE: The “Student Services & Financial Aid” option in the blue bar at the top of your page is the menu choice from your initial log in – if you choose this option, you will access information about YOU as a student. To access your advisee’s information, always select the “ID Selection” option at the BOTTOM of the page.
Viewing A Student's Transcript and Placement Testing Scores
Note that if you have just worked with a different student previous to this action, Banner will bring up the previous student as a default. You must “back” to the Advisor Menu to get the opportunity to enter the new ID number.
- Go to “Faculty Services”
- Go to “Advisor Menu”
- Click “Student Academic Transcript”
- Enter the student’s ID number and click “Submit ID”
- Click “Display Transcript”
- Go to “Faculty Services”
- For class rosters, you may choose “Detail Class List” (long version, lots of information about the class and student) or “Summary Class List” (shorter version, less information). Select the appropriate CRN.
- For wait lists, you may choose “Detail Wait List” (long version, lots of information about the class and student) or “Summary Wait List” (shorter version, less information). Select the appropriate CRN. NOTE: students are listed in alpha order. To determine the appropriate order of your wait list students, choose “Detail Wait List”, find the student with the smallest “Registration Sequence” number. They are first on your list. The student with the next lowest number is second, and so on.
- Select “Print” from your Internet browser’s “File” menu.
Posting Grades
Notes: “W” GRADES: If the student dropped the course after the seventh week, a “W” will appear in the grade box. DO NOT CHANGE THIS GRADE.
“X” (AUDIT GRADES): If a student chose to audit a class, an “X” will appear in the grade drop down box. DO NOT CHANGE THIS GRADE. If a student has not requested an audit, the grade box will be blank; you must enter one of the available grades.
- Go to “Faculty Services”
- Click “Submit Mid-Term Grades” or “Submit Final Grades”
- Choose the correct CRN from the drop down menu and click “Submit CRN”
- Select the appropriate term from the drop down menu and click “Submit Term”
- Read the instructions
- Enter the grade from the drop down menu
- Click the “Submit Grades” button when done (note: you may wish to click this button several times throughout this process, as you will be logged after 9 minutes of inactivity and will lose any unsaved entries). Note: Only the first 25 students on your roster will appear on the screen. IF you have more than 25 students, click “Submit Grades”, then scroll to the bottom of the page and click on the next set of students.
- Check your roster to see if you mis-entered any grades or missed entering a grade.
- Log in to your Student & Staff Online Services account
- Go to the “Faculty Services” menu
- Click on the “Advisor” menu
- Click “Degree Evaluation” link at the bottom of the list
- …and then follow the directions displayed on the web from there
Note that the “Entry Term” field determines which catalog requirements the students’ courses will be evaluated towards. This means that if you want to see someone’s progress under the 2005-06/“new” AAOT requirements, then choose a term from the 2005-06 catalog year. If under the sequence/“old” AAOT, choose a prior year.
Cool Feature: If your advisee is “shopping around” to see how their courses meet various degree requirements (e.g., Business-Accounting vs. Business-Marketing), you can select the “What-If Analysis” option at the bottom of the page to choose other degree options.